Contract Administration
At Tate & Sons, we offer expert Contract Administration services, giving developers and owner-builders the confidence that their construction project is being professionally managed, legally compliant, and financially controlled from start to finish.
Acting as your independent administrator, we ensure the contract is enforced fairly, disputes are avoided, and project risks are minimised.
What is Contract Administration?
Contract administration is the process of managing the building contract between the client and the contractor. This includes monitoring compliance with contract terms, assessing progress claims, managing variations, issuing instructions, and ensuring both parties meet their obligations.
Tate & Sons acts on behalf of the principal, providing impartial and professional oversight throughout the project lifecycle.
Why is Contract Administration Important?
Construction contracts are legally binding documents that come with complex procedures and obligations.
Without a qualified professional administering the contract, miscommunication, delays, cost overruns, or disputes can easily occur.
Engaging Tate & Sons provides structure, accountability, and clarity at every stage of the build.
What We Do
Tate & Sons acts as the contract administrator or superintendent, depending on the form of contract.
Our responsibilities include:
Issuing Contract Instructions: Managing site instructions, notices, extensions of time, and variations in accordance with the contract.
Assessing Progress Claims: Reviewing and certifying builder claims for payment, including retention, variations, and provisional sums.
Managing Variations: Evaluating requests for changes to the contract scope, ensuring fair pricing and approval processes.
Tracking Programme and Milestones: Monitoring project timelines, progress, and delays to ensure accountability.
Conducting Site Inspections: Regular site visits to verify completed works and general contract compliance.
Managing Defects and Practical Completion: Administering the final stages of the project, including punch lists, final claims, and certificates.
Dispute Resolution Support: Providing documentation, guidance, and recommendations to resolve issues before they escalate.
Who Needs This Service?
Our Contract Administration services are ideal for:
Developers and Owner-Builders who want expert oversight on complex or high-value builds
Architects and Designers who prefer to focus on design while a contract professional handles construction matters
Financiers and Lenders requiring independent certification and compliance reporting
How Tate & Sons Helps
With over two decades of experience across residential, commercial, and infrastructure projects, Tate & Sons brings proven systems, deep contract knowledge, and real-world construction insight.
Whether you’re working under AS2124, AS4000, HIA, or bespoke contracts, we ensure smooth delivery and clear communication from commencement to completion.
How to Get Started
Tate & Sons will review your proposed or executed contract, provide a clear administration framework, and act as the principal’s representative throughout construction.
We will issue contract correspondence, assess claims, and coordinate variations and milestones in line with your objectives. Our team also collaborates with builders in our FINDABUILDA network, ensuring consistent standards from contract to completion.
Request an Example
We provide a range of professional BOQ tailers to each project and scope.
Please fill in the form to recieve an example that is suited to your needs.
BOOK A CONSULTATION
15 minute video call with one of our quantity surveyors to understand our services and how we can assist.
We build trust with clients, developers, builders, contractors and owners.
Quantity Surveying
Chartered and accredited quantity surveyors specialise in providing cost appraisals at all stages of construction including funding valuations & tax depreciation reports.
Estimating
We offer full estimation, quotation and work-winning services for our clients. Compiling detail takeoffs to increasing the win rate & profitability of tenders, with in built construction rate libraries.
Dispute Resolution
We guide our clients through alternative dispute mechanisms. Our team provides quantum, construction, technical and delay expert investigation, reports and expert witness services.
Contract Solutions
We enable our clients to have a team of construction contract experts. Reducing financial liability and risk and increasing cost certainty in high risk contracts through contract negotiations.
Procurement & Planning
Assisting clients with advanced sequencing programming work construction activities, and providing strategic procurement assistance in finding value for money on all trades.
Contract Management
Acting as Superintendent, PQS and employers agent for a variety of clients as the third party to construction contracts. Ensuring strong commercial acumen when administering contracts.
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Section 94 / DA Reports
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Progress Claims / Drawdown Reports
Contract Administration
Contract Drafting / Negociation
Estimating
Builder Quantities
Elemental Cost Plans
Material Scheduling
Quotation Preparation
Self Build Estimates
Insurance Works
Dispute Resolution
Dispute Cost Valuation Reports
Civil and Administritive Tribunal
Quantum Delay & Disruption
Adjudication
Security of Payment Act
Mediation
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